Comments on: Are You Organized at the Office? http://fabulousfinancials.com/2009/04/are-you-organized-at-the-office.html A single mom on a mission to achieve financial freedom Tue, 27 Jul 2010 21:32:37 -0400 http://wordpress.org/?v=2.9.2 hourly 1 By: tiredofbeingbroke http://fabulousfinancials.com/2009/04/are-you-organized-at-the-office.html/comment-page-1#comment-65801 tiredofbeingbroke Fri, 01 May 2009 15:54:22 +0000 http://fabulousfinancials.com/?p=3084#comment-65801 I wasn't always the most organized person at the office. However, stepping into a new supervisory rule recently has forced me to make some changes. A few things I do are: Before leaving work I try to clean and organize my desk. Use post it stickers with labels for filings, staff assignments, speak to boss etc. Do a review every two weeks of 'stuff' that is still on my desk, shred, shred, file file. My desk being cleaner has helped me to work a bit more efficiently and respond quicker to staff and management. I wasn’t always the most organized person at the office. However, stepping into a new supervisory rule recently has forced me to make some changes.
A few things I do are:
Before leaving work I try to clean and organize my desk.
Use post it stickers with labels for filings, staff assignments, speak to boss etc.
Do a review every two weeks of ’stuff’ that is still on my desk, shred, shred, file file.

My desk being cleaner has helped me to work a bit more efficiently and respond quicker to staff and management.

]]> By: marley http://fabulousfinancials.com/2009/04/are-you-organized-at-the-office.html/comment-page-1#comment-65594 marley Thu, 30 Apr 2009 01:52:50 +0000 http://fabulousfinancials.com/?p=3084#comment-65594 I think it depends on your job. My organization system was different when I worked at a high pace where regulations could change within an hour and my current job which is project based. When I worked in an office where rules and procedures changed a couple of times a day, it was important to keep up and I took time to read everything in my in box. I then filed in in hanging file folders, unless it was an odd procedure or something that came up often. In that case it lived within a pile on my desk for future reference. This worked so well, I was able to auction off my files when I left. For my project based job, I create a new folder for each project. I also take time to break down the project into different steps and I attach this to the front side of the folder. This allows me to update my boss whenever she asks the status of the project. Once the project is finished I file everything within my filing cabinet. I think the most important think to do is take the time to create a system that works for you. I think it depends on your job. My organization system was different when I worked at a high pace where regulations could change within an hour and my current job which is project based.

When I worked in an office where rules and procedures changed a couple of times a day, it was important to keep up and I took time to read everything in my in box. I then filed in in hanging file folders, unless it was an odd procedure or something that came up often. In that case it lived within a pile on my desk for future reference. This worked so well, I was able to auction off my files when I left.

For my project based job, I create a new folder for each project. I also take time to break down the project into different steps and I attach this to the front side of the folder. This allows me to update my boss whenever she asks the status of the project. Once the project is finished I file everything within my filing cabinet.

I think the most important think to do is take the time to create a system that works for you.

]]> By: Ms. MoneyChat http://fabulousfinancials.com/2009/04/are-you-organized-at-the-office.html/comment-page-1#comment-65498 Ms. MoneyChat Wed, 29 Apr 2009 08:33:15 +0000 http://fabulousfinancials.com/?p=3084#comment-65498 1. i've recently created a folder system that seems to work for me. i often juggle multiple, make that many projects and they each come with an arsenal of meetings, impromptu updates, documentation, etc. for each project that i'm working on, i create a folder and in that folder i put everything that relates to that project: meeting notes, e-mail confirmations, draft documentations, management comments, etc. once the project is completed, i file the entire folder and its contents manually or electronically (by scanning the contents). the folder system has been great for a couple of reasons: (a) keeps me organized and (b) if i'm out of the office another team member could easily address any concerns if questions came up in my absence. 2. another thing i do is create a "to-do" list either at the end of the previous day or first thing in the morning. of course i write in "pencil" because things are constantly changing throughout the day, but at least my day begins with some sort of focus. i'm in a level in my career where the details of how i accomplish a task or project is up to me - management provides the end goal and my job is to get it done. 1. i’ve recently created a folder system that seems to work for me. i often juggle multiple, make that many projects and they each come with an arsenal of meetings, impromptu updates, documentation, etc. for each project that i’m working on, i create a folder and in that folder i put everything that relates to that project: meeting notes, e-mail confirmations, draft documentations, management comments, etc. once the project is completed, i file the entire folder and its contents manually or electronically (by scanning the contents). the folder system has been great for a couple of reasons: (a) keeps me organized and (b) if i’m out of the office another team member could easily address any concerns if questions came up in my absence.

2. another thing i do is create a “to-do” list either at the end of the previous day or first thing in the morning. of course i write in “pencil” because things are constantly changing throughout the day, but at least my day begins with some sort of focus. i’m in a level in my career where the details of how i accomplish a task or project is up to me – management provides the end goal and my job is to get it done.

]]> By: dmac http://fabulousfinancials.com/2009/04/are-you-organized-at-the-office.html/comment-page-1#comment-65425 dmac Tue, 28 Apr 2009 18:14:02 +0000 http://fabulousfinancials.com/?p=3084#comment-65425 as you go thru the month, keep a calendar of what you're doing so that the next month you will be prepared and have a sense of what's coming up. you can also go thru last years calendar to get a sense of deadlines, etc. be kind to the administrative type folk because they can really help you if you get overwhelmed or even make suggestions if you forget something. order some big binders, hanging folders, and divided/pronged brown folders and use one for each project that you are working on. whatever you do, don't use manilla-too confusing. as you go thru the month, keep a calendar of what you’re doing so that the next month you will be prepared and have a sense of what’s coming up. you can also go thru last years calendar to get a sense of deadlines, etc.

be kind to the administrative type folk because they can really help you if you get overwhelmed or even make suggestions if you forget something.

order some big binders, hanging folders, and divided/pronged brown folders and use one for each project that you are working on. whatever you do, don’t use manilla-too confusing.

]]> By: S23 http://fabulousfinancials.com/2009/04/are-you-organized-at-the-office.html/comment-page-1#comment-65417 S23 Tue, 28 Apr 2009 14:57:46 +0000 http://fabulousfinancials.com/?p=3084#comment-65417 I think it depends on the type of job that the reader has b/c that will depend on whether they are doign similar tasks each day. My job is one that I do similar things each day. So I have mentally set times in the day to do certain tasks. I use Fridays as my catch all day to do things that I have placed on lists that take more time to complete. Also, I have to keep up wiht hearings and other deadlines, so I have a big calendar on my desk with these dates marked. It's easy to look at it and know week to week. I think it depends on the type of job that the reader has b/c that will depend on whether they are doign similar tasks each day. My job is one that I do similar things each day. So I have mentally set times in the day to do certain tasks. I use Fridays as my catch all day to do things that I have placed on lists that take more time to complete. Also, I have to keep up wiht hearings and other deadlines, so I have a big calendar on my desk with these dates marked. It’s easy to look at it and know week to week.

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